PRIVACY POLICY

Women’s Activities is committed to protecting your privacy when you use our services (“Services”) and when you provide us with personal information (“Information”). This Privacy Policy explains how and why we collect your Information, how it is used and stored, and the choices you have in relation to your Information.

Any questions regarding this Privacy Policy should be directed to Women’s Activities by email: a.womensactivities.org@gmail.com.

Your acceptance of these Privacy Policy terms
By using our website (“Website”), accessing our Services, or providing us with Information, you agree to the terms of this Privacy Policy.

What information do we collect and how do we use it?
Women’s Activities collects and uses personal Information to provide and manage our Services and to carry out our activities.

We collect Information in order to:

  • Identify you when you make or manage a booking
  • Process bookings submitted through our Website or, where applicable, via Booking Coordinators
  • Process payments and refunds
  • Improve and manage our Services and Website
  • Analyse usage to optimise your experience
  • Communicate with you, including sending updates about activities, events, and relevant information
  • Comply with legal and administrative requirements
  • Carry out other activities necessary to deliver our Services

Information you provide
When you register on our Website or make a booking, you may be asked to provide Information including:

  • Name
  • Email address
  • Suburb
  • Telephone number

You may also choose or need to provide additional personal details relevant to your participation, such as:

  • Dietary requirements
  • Accessibility or disability requirements
  • Infant facility needs

When you register on our Website, your account and booking-related Information is securely stored and managed through our database system.

 Database, user accounts, and authentication
Women’s Activities uses Caspio as its primary database and user authentication system.

Caspio is used to:

  • Store participant and booking records
  • Manage user accounts and login access
  • Support administrative and operational functions

Personal Information stored in Caspio is protected by access controls and security measures and is accessible only to authorised personnel.

Payments and financial information
Women’s Activities uses Stripe to process online payments securely.

When you make a payment:

  • Your credit or debit card details are collected and processed directly by Stripe
  • Women’s Activities does not store or have access to your full card details
  • We receive limited payment information (such as payment confirmation, transaction references, and amounts paid) for accounting and administrative purposes

Stripe manages payment data in accordance with its own privacy and security standards.

Email communications and marketing
Women’s Activities uses Mailchimp to manage email communications and mailing lists.

This includes:

  • Sending booking confirmations and service-related communications
  • Sending updates about activities, events, and other information you may find useful

Your name and email address may be stored on Mailchimp’s secure servers. You may unsubscribe from non-essential email communications at any time by using the unsubscribe link in our emails or by contacting us directly.

Is providing Information mandatory?
You are under no obligation to provide personal Information. However, if you choose not to provide required Information, we may be unable to process bookings or provide certain Services.

With whom is the Information shared?
Women’s Activities does not sell, rent, or trade your personal Information.

We may share Information with trusted third-party service providers only where necessary to deliver our Services and operate our Website, including:

  • Caspio – database and user authentication services
  • Stripe – payment processing services
  • Mailchimp – email and communication services
  • Secure hosting, IT, and administrative service providers

These providers are required to handle your Information securely and to use it only for the purposes for which it was provided.

Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites and encourage you to review their privacy policies.

Security
Women’s Activities takes reasonable steps to protect the security of your Information.

We use administrative, technical, and organisational measures to safeguard personal Information against misuse, loss, unauthorised access, modification, or disclosure. Access to personal Information is restricted to authorised personnel only.

While we take reasonable precautions, no system can be guaranteed to be completely secure.

Where is your Information stored?
Personal Information is stored using secure cloud-based systems, including Caspio.

Some of our service providers, including Caspio, Stripe, and Mailchimp, may store or process Information on servers located outside Australia. Where this occurs, we take reasonable steps to ensure that your Information is protected in accordance with applicable privacy laws and appropriate data protection standards.

Specific Services
Retreats, Courses, Seminars, Recollections, and other activities promoted by Women’s Activities.

Access and correction
You may request access to the personal Information we hold about you and request corrections if the Information is inaccurate, out of date, or incomplete. Each person can also manage and update their own data.

Requests can be made by contacting us at a.womensactivities.org@gmail.com.

Changes to this Privacy Policy
Women’s Activities may update this Privacy Policy from time to time. Any changes will be published on our Website and will take effect from the date of publication.

Comments
Please contact us with any questions, concerns or comments you may have about our Privacy Policy email: a.womensactivities.org@gmail.com.

END OF PRIVACY POLICY
Last Updated: 27 February 2026